BKFK Admin v2

PDF Import

Import Log

Clients

On Plan

0

Promo

Outreach List

0

Inactive

0

Overdue

0

At Risk

0

Name	Phone	Email	Package	Status	Last Paid	Next Payment	SMS	Email	Docs

Overdue Members

	Name	Phone	Email	Last Paid	Next Due	Days	Package	Reminder

New Client

Full Name *

Phone *

Email *

Address

Date of Birth

Emergency Contact

Emergency Phone

Package

Status

Notes

PT Session Requests

Date	Time	Member	Coach	Rate	Status	Notes	Actions

Email Member Cards

✉️

Send QR Member Cards to All Active Members

This will email every on_plan member their personal QR code in a branded email. Members can show it on their phone or print it for entry until RFID cards are ready.

What the email includes

✓ Their unique QR code image (300×300)
✓ Instructions to present at front desk
✓ Note that this is temporary until RFID card arrives
✓ Tip to print the email as backup

Subscription Pause Notice

Sends a one-time email to every on_plan member (who hasn't unsubscribed) explaining their subscription is paused for April — they won't be charged April 1st since they've already paid — and it resumes normally June 1st. Also warns them not to panic if they see a "subscription paused" email from Square.

Email preview:

Subject: Your BKFK Membership — Subscription Pause Notice

Hi [First Name],

Just a quick heads-up from the BKFK team.

Your membership subscription is being paused for the month of April. This means you will not be charged on April 1st — you've already been taken care of for this period.

Everything resumes as normal on June 1st. No action is needed on your end.

⚠️ Heads up: You may receive an automated email from Square with the subject "Your subscription has been paused." That is expected — please don't be alarmed. It's part of the billing pause process and does not mean anything is wrong with your membership.

📋 If you're on the one-month loyalty plan (no subscription): Please make sure to renew before your current month runs out to keep your loyalty membership pricing. If your membership lapses, unfortunately you would need to re-join at the full membership rate.

🥊 Soft Opening — April 1st! As promised, our soft opening is April 1st. We'll see you there!

If you have any questions, reply to this email or reach out to us directly.

See you on the mats,
— The BKFK Team

Grand Opening Blast

Sends to all inactive + drop-in members (who haven't unsubscribed) with their personal loyalty code. Last-chance pitch to lock in their loyalty plan before April 1st soft opening.

Email preview:

Subject: We Open April 1st — Lock In Your Loyalty Price Before It's Gone

Hi [First Name],

The doors open April 1st. As promised, BKFK's soft opening is here — full class schedule coached by Kyle the Caveman from day one.

From the cave to the castle — 1,600 sq ft → 6,000 sq ft with 18-ft ceilings. Same fight family, built for fighters.
813 Brock Road Unit 2, Pickering — less than 10 min from the original Cave.

This is your last chance to lock in your loyalty plan. Here's what you get:
✓ Cancel any time
✓ Locked in at this price for a full year
✓ 15% off all future packages

Loyalty Plan: $125/mo HST included · PT $80/hr
vs. BKFK Unlimited Plan: $249+HST · PT $120/hr

Your loyalty code: [LOYALTY-CODE]

Once we open, this price is gone. Don't let it lapse.

👉 https://bkfk.ca/onboard

Follow us: @bkfk.ca on Instagram · bkfk.ca

See you April 1st,
— The BKFK Team

Check Member

— or paste token manually —

Portal password is hidden for security

Coach Notes

Documents

Payments

Date	Amount	Method	Notes

Visits

Check In	Check Out	Photo	Notes

Contact Log

Date	Channel	Status	Template

Member Bonuses

Loading...

RFID Cards

Loading...

After clicking Activate, send the member to the kiosk — the waiver will appear automatically, they sign and tap their card.

Financials

Quick: From: To:

Date	Client	Amount	Status	Method	Notes

Till History

Date	Amount	Collected By	Notes

Failed Payment Attempts (Square — last 90 days)

Date	Member	Phone	Email	Amount	Card	Reason	Last Action	Actions
Click Refresh to load Square failed payments

Failed Payment Attempts (Square — last 90 days)

Date	Member	Phone	Email	Amount	Card	Reason	Last Action	Actions
Click Refresh to load Square failed payments

Packages & Income

Weekly Income

$0.00

Monthly Income

$0.00

Yearly Income

$0.00

Manage Packages

Templates

1. Channel 📱 SMS Twilio · BKFK Outreach · +1 (888) 440-9765 · 1/30s 📧 Email heather@bkfk.ca · 1/min

📱 SMS Queue ⏳ 0 pending ✓ 0 sent ✗ 0 failed

2. Filter Recipients

Package (multi-select)

Status (multi-select)

On Plan Promo Outreach List Drop In

Name

Recipients: 0 selected

Name	Email	Phone	Status	Package

3. Compose

Template (filtered to selected channel)

Subject

Send From

Message Body (use {{name}} for client name)

Client Retention Analysis

Retention Insights: Track client engagement based on visit frequency

Clients marked with ⚠️ are "slowing down" (visiting less frequently than before). Use AI recommendations to personalize re-engagement strategies.

Client Name	Last Week	Last Month	Last 2 Months	Last 6 Months	Status	Package	AI Recommendation

Weekly Newsletter

📧 Newsletters send from info@bkfk.ca — use this address as a dedicated sending domain (add SPF/DKIM for bkfk.ca in DNS to avoid spam). Email delivery via the mass messaging queue — 1/min rate.

Schedule

Send Day

Send Time

Generate with AI ✨

Topic

Audience

Newsletters

Schedule

Loading…

Group Class PT Session

Name	Duration	Color	Active

Name	Role	Active

Client	Coach	Date/Time	Recurrence

Day	Start	End	Slot Size	Active
Select a coach above

Paste your Square payment link for each package tier. Set the Square link's return URL to: https://members.bkfk.ca/api/square/pt-callback

Package	Rate	Square Link

Label	Type	Details	Active

Open Outreach Portal ↗

Call Log

Caller Performance

⟳ auto-refresh in 60s

Loading...

Newsletter Subscriptions

Email	Phone	SMS Consent	Date
Loading…

Undercard Fight Night Registration

Name	Phone	Email	Pro?	Weight Class	Record	Experience	Source	Date
Loading…

Fight Night Tickets

Fight Night:

#	Name	Email	Phone	Ticket Code	Sparring?	Email Sent	Time Booked	QR
Loading…

Drop-In Passes

Hide used

Client	Email	Pass Code	Created	Status	Action
Loading…

First Visit

Liability Waiver Status

⬇ Download Blank Waiver PDF

Clients Without Signed Waiver

Name	Email	Phone	Status	Since	Action
Loading…

Arduino Device: Disconnected

Program New Key

Select Client

Key UID (Scanned)

Reprogram Existing Key

Scan Existing Key

New Client Assignment

Clear/Deactivate Key

Scan Key to Clear

Registered RFID Keys

Key UID	Client Name	Status	Programmed	Last Scan	Actions

BKFK Admin

PDF Import

Import Log

Clients

Overdue Members

New Client

PT Session Requests

Email Member Cards

Send QR Member Cards to All Active Members

Subscription Pause Notice

Grand Opening Blast

Check Member

Coach Notes

Documents

Payments

Visits

Contact Log

Member Bonuses

Financials

Till History

Failed Payment Attempts (Square — last 90 days)

Failed Payment Attempts (Square — last 90 days)

Add Payment

Add Till Count

Packages & Income

Manage Packages

Seed Packages from Membership Page

New Package

Templates

Client Retention Analysis

No Visit Data Yet

Weekly Newsletter

Schedule

Generate with AI ✨

Newsletters

Edit Newsletter

Schedule

Loading…

Add Group Class

Class Options

Add Coach

Add Class Type

Add PT Session

Add Blackout Window

Caller Performance

Newsletter Subscriptions

Undercard Fight Night Registration

Fight Night Tickets

Drop-In Passes

First Visit

Liability Waiver Status

Program New Key

Reprogram Existing Key

Clear/Deactivate Key

Registered RFID Keys

Change Portal Password

New Template

👥 User Management

📜 Action Log

🎫 Fight Tickets

Upcoming Drop-In Bookings

📈 Landing Page Stats

Event Breakdown

Devices

Plan Clicks

Daily Visits

Ad Sources (R=)

Top Locations

Conversions Captured

Leads Captured

Ad Source Manager

Daily Attendance

Send Test